AGENDA POINTS FOR
DISCUSSION DURING VIDEO CONFERENCE REG.NAD KACHERIS TO BE HELD ON 29/06/2012
As you all are aware that the Revenue
department is all set to take over Nemmadi from E-Governance department
effective from 1st of July 2012.
In this regard, it was decided that the department would formally manage
Nemmadi project with the current set-up till the department establishes Nada
offices across the state and come up with the interim software solution i.e.
RDS web application. Setting up Nada offices would involve activities ranging
from locating space, building infrastructure, recruiting operators and operating
Nada office for delivering various Nemmadi services.
1. Deputy
Tahsildar’s Promotion
Ensuring
Deputy Tahsildars to be in place by August 15th is very important as
they need to be trained. Since these posts are to be filled up on promotion and
RCs are competent authority to promote, RCs are requested to ensure that
promotion list is finalised by the end of July’12
2. Availability
of VA/Case Worker at Nada
Another critical element is
availability of VA/Case Worker at Nada Kacheri which has to be done by DCs by
going for fresh recruitment. The VA/Case worker again need to be trained, hence
DCs are requested to complete requirement process by August 15th.
Sl.No
|
Description
|
Space to be allotted in sq.ft.
|
1
|
Operators & Department Staff
|
200
|
2
|
Kiosk Counter
|
200
|
3
|
Storage for files, stationery etc.
|
100
|
4
|
Storage space for UPS/Solar batteries etc.
|
200
|
5
|
Citizens
|
100
|
District: XXXXXXX Total No.of Nadas: XXX
|
||
Sl.No
|
Description
|
No. Of Nada offices
|
1
|
No.Of Nadas (existing) where building as well as
space(as mentioned above) is available
|
XXX
|
2
|
No.Of Nadas (existing) where building is available
but space is insufficient
|
XXX
|
3
|
No. Of Nadas where
building is not available
|
XXX
|
4
|
No. Of Nadas where
GP has consented to provide space/building (space requirements as mentioned
above)
|
XXX
|
5
|
No. Of Nadas
where neither building is available nor space is not available at GP
|
XXX
|
6
|
Any Government department buildings are available to
set up Nada office where GP/Nada building is not available
|
XXX
|
7
|
Any private buildings are available to set up Nada
office where GP/Nada building/Govt. building is not available
|
XXX
|
8
|
No of Nada offices where building is available but
repairs are required
|
XXX
|
If yes approximate Cost XXXXXXXXXXXXXXX
|
||
3. List
Of Nada Offices:
It was decided by the department that the
list of 777 Nada office locations is being circulated among DCs and DCs have to
give their opinion regarding the location. Since the number of Nada offices
have been fixed already, DCs are expected to give their opinion only about the
location based on proximity and citizen convenience.
4. Availability
of Building/Space
The Nada office should have adequate
working space i.e. 800-1000 sq. ft. to accommodate minimum 6 people, furniture
and storage space. Break-up of the same is
mentioned below.
DCs are requested to provide the details of Nada of
offices of their respective districts in the format as mentioned below.
List of Nada locations for each item mentioned above
need to be sent to the Directorate.
5. Furniture
Required
furniture in the form of modular (custom made) or off the shelf items can be
procured either centrally or by respective DC by following KTTP Act. Above
furniture should also include one Almera for storage and plastic chairs 10 nos.
The decision
on this item will be communicated to all DCs shortly.
6. Electricity
DCs are
requested to apply for fresh ESCOM connection wherever the Nada office exists and
does not have ESCOM connection as on today. They also need to apply for separate ESCOM
connection for GP locations. DCs need to provide approximate cost details needed
for ESCOM connection deposits.
Directorate
of Nemmadi will take decision on alternative power back up solutions such as
SOLAR/UPS and communicate the same to all DCs. Procurement of such equipments
would be done CENTRALLY through renewable energy directorate.
7. Connectivity
All DCs
should apply for one VPN over Broad Band connection for all Nada office of
their district. Directorate of Nemmadi will communicate BSNL to provide 800
such connections as soon as applied by DCs by procuring modems in advance.
8. IT
Infrastructure
IT
infrastructure such as desktops, printers, biometric devices and web cameras
etc. should be procured by DCs from DGS & D vendors. Directorate of Nemmadi
will circulate TAP approved specifications to all DCs and DCs should follow the
same while procuring IT infrastructure. And also ensure that AMC for minimum of 3
years is part of purchase order.
9. Operators
Since it is a
peak period now and there are more than a lakh number of transactions happening
across the state per day, it was decided either to ask the current agency to
provide the operators (or) run a parallel system for about 2 months till DCs
hire operators. In the parallel system requests can be submitted at telecenters
as well as Nada offices.
However, the
first option is that the DCs should follow outsourcing method to hire operators
from manpower agency. All DCs are requested to strictly follow the qualification criteria & salary band to be
prescribed by the Directorate while engaging operators. The operator
procurement has to be completed by August 20th and DIO or any
government official shall be chosen by DCs to act as “Master Trainer”. Master trainers will be trained by the
Directorate but actual operators are to be trained at district level by these
master trainers under the overall supervision of DCs.
Reserve/Shadow
operators:
In each
district at least 10% of the resources need to be kept as
reserve/shadow/pooling resource to handle attrition of operators. Also, two VAs
in each taluk need to be trained as reserve cum emergency resource.
Any operator
can go out provided one month advance intimation given by agency to DC.
DCs are
requested to have standing arrangement with District Training Institute (DTI)
for training new/replacement of operators.
10.
Secured Stationery
It was
decided to continue the current arrangement for procuring “RDS & RTC
secured stationery” and dispatching process to districts/taluks/Nadas will
be taken care by the Directorate through courier service. The allocation of
this stationery would be handled centrally by the technical team.
11.
Consumables
Consumables
such as A4 sheets, Cartridges etc. has to be handled by respective DC by
following the detailed guidelines to be issued by the Directorate.
12.
IT Infrastructure Maintenance
A facility
manager service need to be put in place by the respective DCs and the terms
& conditions are to be similar as mentioned in Bhoomi.
13.
Consultant
Similar to
consultant in Bhoomi, a consultant need to be recruited by the Directorate and
they report to respective DCs.
14.
Financial Management
All the DCs to open
an account in any one bank to be decided by Directorate and this account will
have link with central account of Nemmadi at State level. The balance at the
end of the month will be automatically remitted from each DCs account to
central account. If there is any difficulty in locating a common bank is
noticed, then postal dept ECS system will be used for the above said purpose.
Directorate of
Nemmadi will do reconciliation of amount credited with no of requests raised
every month. The same needs to be done by DCs every week for their accounts and
if there is any mismatch, DCs to start recovery from the salaries of the staff
of Nada Kachery.
